Finance Manager/Senior Accountant

Location

NAADAC Office
44 Canal Center Plaza, Ste 301, Alexandria, VA 22314

Reports To:

Executive Director

Job Description:

The Finance Manager as a Senior Accountant will plan, direct, and coordinate the finances of NAADAC, the Association for Addiction Professionals, the NAADAC Education & Research Foundation (NERF), and the National Addiction Studies Accreditation Commission (NASAC).  His/her duties and responsibilities include formulating financial and accounting policies and procedures in conjunction with the NAADAC leadership team, managing daily operations of the Finance Department, including performing general accounting functions as listed below, audit preparation, corrections to past audit recommendations, monthly reconciliations, and grants financial management.  Additionally, he/she will serve as a communication link between the national office and any outside accounting/auditing firm.

Duties

  • Analyze and prepare month end schedules.
  • Prepare monthly financial reports and other needed reports for the Executive Committee, Finance Committee, NERF or other special reports.   
  • Work with Executive Director, Deputy Director, and team on strategic planning for NAADAC, NERF and other programs as needed. 
  • Work with Executive Director and Deputy Director to manage all duties of the Finance Department.  
  • Maintain a working knowledge of NAADAC policies as well as state and federal regulations governing NAADAC.
  • In conjunction with the Executive Director and leadership, set and monitor NAADAC, NERF and NASAC budgets.
  • Prepare bi-monthly payroll, out of state tax information, Simple IRA, and other related employee benefit payments.
  • Prepare for NAADAC annual audit and support the needs of outside auditors.
  • Assist audit firm in preparing 990 filing for NAADAC and NERF.
  • Perform all bookkeeping duties including accounts receivable, accounts payable, cash receipts and related batch processing, cash disbursements, and general ledger account adjustments for NAADAC, NERF and NASAC.  Reconcile accounts.
  • Manage accounting module in Association Management System (Impexium) and integration with Great Plains.
  • Prepare all necessary insurance applications, business licenses, and state and local tax filings.
  • Work with Executive Director and Deputy Director on review and approval of contracts as required.
  • Assist in grant proposal budget development and review, reports and other necessary paperwork as needed.
  • Prepare documents for budget initiation and informs directors of deadlines for the NAADAC annual budget process.
  • Create strategies for NAADAC overall financial improvement.
  • Confer with department heads regarding notable financial matters and variances.
  • Establish and maintain proper internal controls to protect the assets, interests, and fiduciary responsibilities of the association.
  • Implement and manage robust revenue and accounts receivable tracking, transaction management, and collections processes to ensure timely reporting and collections.
  • Provide accounting guidance for updates to accounting standards, financial management best practices, and software implementations, which affect the association's accounting. Ensure that financial management and operations comply with GAAP and regulatory requirements.
  • Organize and maintain the financial and corporate records for the association, including, but not limited to legal records, tax records, leases, vendor files, and confidential corporate files.
  • Seek and develop new ways to perform job duties.
  • Attend staff meetings and trainings.
  • Be prepared to carry out any other duties as assigned.

Qualifications

  • Bachelor’s degree or higher in Accounting or Business Management with at least 3 years of accounting experience in association, public sector, or non-profit/grassroots operations.
  • CPA or CPA candidate preferred.
  • Grants management and government funding experience preferred.
  • Experience with non-profit software and accounting software. Experience with association management systems preferred.
  • Highly motivated, well organized, and able to handle a variety of tasks simultaneously.
  • Demonstrated track record of flexibility; ability to adapt and react quickly to unexpected changes, prioritize tasks with excellent organization skills and time management skills, anticipate problems, provide creative solutions, and meet deadlines in challenging situations.
  • Demonstrated ability to build and maintain professional relationships with a wide array of people: junior and senior; for-profit and non-profit; and private and public sector.
  • Strong communication, relationship management, and interpersonal skills.
  • Strong attention to detail.
  • Demonstrated ability to develop and implement internal policies.
  • Be able to research, summarize, and report on financial information.
  • Competency in working with affiliates and volunteer boards.
  • Competency in oversight and daily duties of staff.
  • Demonstrated ability to support excellent customer service in all departments.
  • Proficiency with Microsoft Office and Adobe Acrobat.

Benefits

NAADAC provides a comprehensive benefits package that includes health insurance, dental insurance, life insurance, long-term and short-term disability insurance, Simple IRA, paid time off, and other benefits. Onsite positions also include free onsite parking and gym access.

How to Apply

Please email resume and cover letter to jobs@naadac.org with "Finance Manager/Senior Accountant" in the subject line. 

NAADAC provides a fair and equal employment opportunity for all employees and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. NAADAC hires and promotes individuals solely based on qualifications for the position to be filled and business needs.