NAADAC 2022 Annual Conference & 50th Anniversary Celebration Policies
Registration Cancellation Policy | Health & Safety Policies | Code of Conduct | Photo/Video Release | Health & Safety FAQs
Registration Cancellation Policy
All cancellation requests for registration and ticketed events must be received in writing with supporting documentation via email to [email protected]. Registration payments made via credit card will be refunded to the original credit card on file. Registration payments made by check will be refunded via check to the original payee. Refund processing can take up to four to six weeks.
- Refund requests received on or before September 1, 2022, will receive a full refund, less a $50 processing fee. After September 1, 2022, no refunds will be processed except for COVID-19-related refund requests.
- COVID-19: Any cancellations due to a positive COVID-19 test or exposure to COVID-19 will be refunded in full up until the day of the event, pending documentation and notification is provided.
- COVID-19: If quarantine or isolation during the conference is required due to a positive COVID-19 test or exposure to COVID-19, the attendee will be responsible for any expenses incurred, including but not limited to lodging, meals, incidentals, and altered travel.
- Hotel: Hotel reservations will need to be canceled directly through the hotel.
- No Shows: Registrants failing to attend the event will not be eligible for a refund.
- If NAADAC cancels the in-person NAADAC 2022 Annual Conference & 50th Anniversary Celebration, all registration fees will be transferred to the fully virtual conference.
Health & Safety Policies
NAADAC remains fully committed to holding a successful in-person meeting and is working closely with the JW Marriott Indianapolis and vendor partners to ensure a safe and enjoyable environment for all attendees. NAADAC’s priority is always the health and well-being of our community, so we are working to implement thorough safety protocols to meet or exceed the recommendations from the CDC, as well as industry standards, federal, state, and local guidelines, and the hotel’s guidelines. NAADAC reserves the right to update or otherwise modify these requirements at any time as we deem prudent to best protect the health and safety of attendees, staff, and others.
Proof of COVID-19 Vaccination or Negative COVID-19 RT-PCR Test Required: NAADAC encourages all attendees, exhibitors, guests, volunteers, and staff to be fully vaccinated (as defined by the CDC). NAADAC will require proof of vaccination or a negative COVID-19 PCR Test administered by a third party within 72 hours of arriving at the conference to be uploaded to a third-party verification site prior to the conference. All participants must be cleared by the third-party verification site to gain access to the conference. More detailed steps to the verification process will be available in June. If vaccinated, we highly recommend bringing your vaccination card to the conference.
Masks Required: At this time, based on current CDC recommendations, well-fitting masks will be required in all NAADAC conference spaces. These include, but are not limited to, meeting rooms, the exhibit halls, the registration area, the bookstore, the main foyer, and all hallways connecting the various conference spaces. Well-fitting masks must work properly (covering both mouth and nose). Any conference participant that refuses to wear a facemask will be asked to leave and will not receive a refund.
Masks may be removed briefly in the following situations:
- When actively eating or drinking*
- Speakers have the option of removing their masks during their presentation if they are fully vaccinated (as defined by the CDC). Speakers should put their masks back on when not actively presenting (i.e., sitting at the head table).
*PLEASE NOTE: Speakers and attendees should maintain a distance of at least 6 feet from others when unmasked in the above-mentioned situations.
NAADAC will update the masking policies on this page if guidelines change closer to the conference date.
Social Distancing & Capacity Limits: Seating during sessions and meals will be appropriately spaced according to CDC guidelines and capacity limits. Attendees are also asked to appropriately distance during exhibit hall hours and networking activities.
Before the Event: Follow relevant guidance provided by the Centers for Disease Control (CDC) and your local health authority. Adhere to government-issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from. Evaluate your own health and that of people you are in close contact with. Stay home if you feel sick or exhibit any of the symptoms of COVID-19. If you are experiencing symptoms of COVID-19 at the conference, register for a test at a community site. Any cancellations due to a positive COVID-19 test or exposure to COVID-19 will be refunded in full up until the day of the event, pending documentation and notification is provided.
COVID-19 Contact Tracing: Based on current contact tracing advice from health authorities, if you test positive for COVID-19 up to 14 days after returning home, please notify NAADAC at [email protected]. NAADAC will keep attendees informed if a potential exposure has been had at the conference.
Individual Accountability: NAADAC has preventative measures in place to reduce the spread of COVID-19. NAADAC cannot, however, guarantee that attendees will not get COVID-19.
By submitting an attendee registration for #NAADAC2022, attendees must acknowledge and agree that they are fully responsible for their own safety and actions while participating in the national conference and recognize that they may be at risk of contracting COVID-19 through no fault of NAADAC.
If you have tested positive for COVID-19, are waiting for COVID-19 test results, have COVID-19 symptoms, or have had close contact with a person who has tested positive for or who has symptoms of COVID-19, please stay home. Any cancellations due to a positive COVID-19 test or exposure to COVID-19 will be refunded in full up until the day of the event, pending documentation and notification is provided.
Code of Conduct
The NAADAC 2022 Annual Conference & 50th Anniversary Celebration is intended for education, networking, and collaboration among addiction professionals. NAADAC is committed to providing a safe, supportive, and respectful conference experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. NAADAC expects conference participants to communicate professionally and constructively and to uphold the professional and educational purposes of the conference. We expect cooperation from all participants to help ensure a safe environment for everyone.
Unacceptable Behavior: Harassment or intimidation of, or discrimination against, conference participants, guests, service provider, or NAADAC staff in any form is prohibited. Unacceptable behavior includes, but is not limited to offensive verbal comments, expressed or implied threat of physical or professional harm, inappropriate use of nudity and/or sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
Reporting Unacceptable Behavior: Unacceptable behavior will not be tolerated. If you experience or notice others experiencing any of the above unacceptable behavior or have any other concerns, please contact NAADAC’s Deputy Director, Jessica Gleason, JD, at [email protected] or 703.741.7686 x130 so that we can take the appropriate action.
NAADAC’s Commitment: NAADAC will investigate all incidents and Code of Conduct violations reported with discretion and confidentiality. NAADAC reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without refund, barring attendance at future conferences/events, and/or canceling membership without refund.
Registration and attendance at, or participation in, NAADAC meetings and other activities constitutes an agreement by the registrant to the use and distribution of the registrant or attendees' image or voice in recordings (both live and on-demand), photographs, videotapes, electronic reproductions and audiotapes of such events and activities by NAADAC.
Last updated May 9, 2022
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