NAADAC 2022 Annual Conference & 50th Anniversary Celebration Policies

Registration Cancellation Policy  |  Health & Safety Policies  Code of Conduct  |  Photo/Video Release  | Health & Safety FAQs

Registration Cancellation Policy

All cancellation requests for registration and ticketed events must be received in writing with supporting documentation via email to [email protected]. Registration payments made via credit card will be refunded to the original credit card on file. Registration payments made by check will be refunded via check to the original payee. Refund processing can take up to four to six weeks.

  • Refund requests received on or before September 1, 2022, will receive a full refund, less a $50 processing fee. After September 1, 2022, no refunds will be processed except for COVID-19-related refund requests.
  • COVID-19: Any cancellations due to a positive COVID-19 test or exposure to COVID-19 will be refunded in full up until the day of the event, pending documentation and notification is provided.
  • COVID-19: If quarantine or isolation during the conference is required due to a positive COVID-19 test or exposure to COVID-19, the attendee will be responsible for any expenses incurred, including but not limited to lodging, meals, incidentals, and altered travel.
  • Hotel: Hotel reservations will need to be canceled directly through the hotel.
  • No Shows: Registrants failing to attend the event will not be eligible for a refund.
  • If NAADAC cancels the in-person NAADAC 2022 Annual Conference & 50th Anniversary Celebration, all registration fees will be transferred to the fully virtual conference.
Health & Safety Policies

NAADAC remains fully committed to holding a successful in-person meeting and is working closely with the JW Marriott Indianapolis and vendor partners to ensure a safe and enjoyable environment for all attendees. NAADAC’s priority is always the health and well-being of our community, so we are working to implement thorough safety protocols to meet or exceed the recommendations from the CDC, as well as industry standards, federal, state, and local guidelines, and the hotel’s guidelines. NAADAC reserves the right to update or otherwise modify these requirements at any time as we deem prudent to best protect the health and safety of attendees, staff, and others.

Proof of COVID-19 Vaccination or Negative COVID-19 RT-PCR Test Required: NAADAC encourages all attendees, exhibitors, guests, volunteers, and staff to be fully vaccinated (as defined by the CDC). NAADAC will require proof of vaccination or a negative COVID-19 PCR Test administered by a third party within 72 hours of arriving at the conference to be uploaded to the ShareMy.Health verification site prior to the conference. All participants must be cleared by ShareMy.Health to gain access to the conference. Upon arrive at the conference, participants will need to show they have been cleared before than can proceed to registration.  If vaccinated, we highly recommend bringing your vaccination card to the conference.

Masks Recommended: At this time, based on current CDC recommendations, well-fitting masks are strongly recommended, but not required in all NAADAC conference spaces. These include, but are not limited to, meeting rooms, the exhibit halls, the registration area, the bookstore, the main foyer, and all hallways connecting the various conference spaces.

Social Distancing & Capacity Limits: Seating during sessions and meals will be appropriately spaced according to CDC guidelines and capacity limits. Attendees are also asked to appropriately distance during exhibit hall hours and networking activities.

Before the Event: Follow relevant guidance provided by the Centers for Disease Control (CDC) and your local health authority. Adhere to government-issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from. Evaluate your own health and that of people you are in close contact with. Stay home if you feel sick or exhibit any of the symptoms of COVID-19. If you are experiencing symptoms of COVID-19 at the conference, register for a test at a community site.  Any cancellations due to a positive COVID-19 test or exposure to COVID-19 will be refunded in full up until the day of the event, pending documentation and notification is provided.

COVID-19 Contact Tracing: Based on current contact tracing advice from health authorities, if you test positive for COVID-19 up to 14 days after returning home, please notify NAADAC at [email protected]. NAADAC will keep attendees informed if a potential exposure has been had at the conference.

Individual Accountability: NAADAC has preventative measures in place to reduce the spread of COVID-19. NAADAC cannot, however, guarantee that attendees will not get COVID-19.

By submitting an attendee registration for #NAADAC2022, attendees must acknowledge and agree that they are fully responsible for their own safety and actions while participating in the national conference and recognize that they may be at risk of contracting COVID-19 through no fault of NAADAC.

If you have tested positive for COVID-19, are waiting for COVID-19 test results, have COVID-19 symptoms, or have had close contact with a person who has tested positive for or who has symptoms of COVID-19, please stay home. Any cancellations due to a positive COVID-19 test or exposure to COVID-19 will be refunded in full up until the day of the event, pending documentation and notification is provided.

Code of Conduct

The NAADAC 2022 Annual Conference & 50th Anniversary Celebration is intended for education, networking, and collaboration among addiction professionals. NAADAC is committed to providing a safe, supportive, and respectful conference experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. NAADAC expects conference participants to communicate professionally and constructively and to uphold the professional and educational purposes of the conference. We expect cooperation from all participants to help ensure a safe environment for everyone.

Unacceptable Behavior: Harassment or intimidation of, or discrimination against, conference participants, guests, service provider, or NAADAC staff in any form is prohibited. Unacceptable behavior includes, but is not limited to offensive verbal comments, expressed or implied threat of physical or professional harm, inappropriate use of nudity and/or sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Reporting Unacceptable Behavior: Unacceptable behavior will not be tolerated. If you experience or notice others experiencing any of the above unacceptable behavior or have any other concerns, please contact NAADAC’s Deputy Director, Jessica Gleason, JD, at [email protected] or 703.741.7686 x130 so that we can take the appropriate action.

NAADAC’s Commitment: NAADAC will investigate all incidents and Code of Conduct violations reported with discretion and confidentiality. NAADAC reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without refund, barring attendance at future conferences/events, and/or canceling membership without refund.

Photo/Video Release

Registration and attendance at, or participation in, NAADAC meetings and other activities constitutes an agreement by the registrant to the use and distribution of the registrant or attendees' image or voice in recordings (both live and on-demand), photographs, videotapes, electronic reproductions and audiotapes of such events and activities by NAADAC. 

Last updated September 19, 2022


2022 Annual Conference & 50th Anniversary Celebration Health & Safety FAQs

COVID-19 Safety Protocol

Why is NAADAC requiring proof of COVID-19 vaccination or a negative RT-PCR test within 72 hours of the start of #NAADAC2022 in Indianapolis to attend?

NAADAC remains fully committed to holding a successful in-person meeting and is working closely with the JW Marriott Indianapolis and vendor partners to ensure a safe and enjoyable environment for all attendees. NAADAC’s priority is always the health and well-being of our community, so we are working to implement thorough safety protocols to meet or exceed the recommendations from the CDC, as well as industry standards, federal, state, and local guidelines, and the hotel’s guidelines.

How do I verify that I am vaccinated against COVID-19?

If you are fully vaccinated against COVID-19, you will be asked to upload a copy of your vaccination card to the ShareMy.Health verification website. Once ShareMy.Health verifies that your card is legitimate, you will be notified via email that your card has been accepted and you have been cleared to attend the event. However, we highly recommend bringing your vaccination card as well. 

How do I verify that I have a negative COVID-19 test?

If you are not vaccinated against COVID-19 and do not plan to be in time for #NAADAC2022, you will need to upload a photo of the negative results of a third-party administered RT-PCR COVID-19 test including your name within 72 hours of the conference start date.  Participants will be able to start uploading their negative test results starting Tuesday, October 4, 2022. 

Do I have to have a booster to be considered fully vaccinated?

Currently, the CDC considers you fully vaccinated two weeks after you get a second dose of an mRNA COVID-19 vaccine or two weeks after you get a single dose of the Janssen/Johnson & Johnson COVID-19 vaccine. You are considered up to date with your vaccines if you have gotten all recommended COVID-19 vaccines, including booster doses, when you become eligible.

Can I take an at-home COVID-19 test and provide a negative test result that way?

No. Unfortunately, we will not accept the results of an at-home, self-administered rapid antigen test.

Can I wait until I arrive in Indianapolis to take a COVID-19 test?

You may. However, you will need to locate a testing site on your own and provide us the results within the 72-hour window.

Will NAADAC be providing COVID-19 testing on-site at the conference?

No. We will not be providing COVID-19 testing at the conference. For your own peace of mind, please consider taking a COVID-19 test before you depart for Indianapolis.

How will NAADAC know I provided verification when I arrive on-site in Indianapolis to get my badge?

Once your vaccination card or negative test results have been verified by ShareMy.Health, you will be notified and given access to documentation that will allow you to enter the conference facility and get your conference badge. Once you have received your conference badge, you will not need to re-verify your vaccination or test status throughout the event. 

Should I bring my own mask or will NAADAC provide me with a mask?

Please bring your own mask.

Last updated Sept. 19, 2022